School KO Notes

Section 1: School Information In this section, we will cover the questions you need to ask about the school before you start delivering our services. This includes:

• School Name
• Key Contact 1 (Name/Email/Phone)
• Key Contact 2 (Name/Email/Phone)
• Key Contact 3 (Name/Email/Phone)
• S4K Contact (Name/Email/Phone)
• Designated Safeguarding Lead
• Children Address S4K Staff As (First Name) (Last Name)

Section 2: Term Dates and School Trips In this section, we will cover the questions you need to ask about the term dates and school trips. This includes:

• Autumn Term 1 Dates
• Autumn Term 2 Dates
• Spring Term 1 Dates
• Spring Term 2 Dates
• Summer Term 1 Dates
• Summer Term 2 Dates
• Inset Days & School Trips Dates

Section 3: Curricular & Ex-Curricular Sessions. In this section, we will cover the questions you need to ask about the breakfast club. This includes:

• Breakfast/Lunch/Sports/Wraparound Club Times
• Days
• Dates
• Year Groups
• Specific Sports/Topics
• Where Do We Collect/Meet Children
• Do We Need To Get Children Changed
• Where Do Children Get Dropped/Dismissed
• Where Is The Club Taking Place
• Who Is The Contact Onsite
• Can Children Move Around Site Themselves For Toilets
• Can We Use School Equipment
• Where Is School Equipment
• Can We Store Our Own Equipment
• Does The School Or S4K Have Registers
• Do We Have To Take Register (PE)
• Agreed Pricing
• PE Class Schedule
• PE class times
• Days and dates
• Year groups
• Specific sports/topics
• Collection/meeting points
• Changing arrangements
• Drop-off/dismissal points
• Location of club activities
• Onsite contact person
• Toileting arrangements
• Use of school equipment
• Storage of own equipment
• Register requirements
• Pricing information

Section 4: Policies and Procedures

• Jewellery policy
• No kit policy
• Non-participant policy
• House/school tournaments
• PESS MS App and CPD dates
• School’s rewards/consequences/behaviour policy
• First-aid/lockdown/fire/Covid policies and procedures
• Number of S4K coaches required per session
• Wet weather plan for curricular and extra-curricular activities

Section 5: S4K Staff Support

• Staff parking arrangements
• Staff toilets and staff room access
• Sign-in/arrival process for S4K staff
• Additional support for sports days, fairs, etc.

Section 6: Communication and Engagement

• Assembly times for S4K attendance
• Best dates for termly review meetings
• School holiday provision and lettings hire
• Supporting the school’s culture and key messages
• Connecting and engaging with parents
• SEN provision and awareness
• PESSPA notice board and equipment audit
• Extreme weather plan

Section 7: PE Curriculum Mapping 

Below is an example of a curriculum map that we should be encouraging schools to use with our schools. This ties into our offering on the App. (PE/Games)

KS1 

Autumn 1 Gymnastics 1 Team 1 

Autumn 2 Dance 1 Ball Skills 

Spring 1 Gymnastics 2 Team 2 

Spring 2 Dance 2 Bat and Ball Skills 

Summer 1 Athletic Activities OAA 1 

Summer 2 Preparing for Sports Day OAA 2 

KS2 

Autumn 1 Gymnastics 1 Football 

Autumn 2 Dance 1 Rugby 

Spring 1 Gymnastics 2 Netball 

Spring 2 Dance 2 Hockey 

Summer 1 Athletic Activities Tennis 

Summer 2 Preparing for Sports Day Cricket / Rounders

Materials and Assets:

S4K Network Partner Resources > Schools and Nurseries FKB Resources

REF; Operations Schools & Nurseries  

REF; KO Notes

REF; SAM JD & Checklist